KODAK ESP Office 6100 Series All-in-One Printer — Extended User Guide


Table of Contents > Faxing > Before you begin faxing

7 Faxing

Before you begin faxing

Before you can send or receive faxes, you must connect your printer and set up the fax options on the printer.

Connecting the printer for faxing

  1. Make sure that the selected Country/Region matches your location.

    This setting determines how your faxes are sent and received.

    1. Press Home.

    2. Press to select Printer Settings, then press OK.

    3. Press to select Country/Region, then press OK

    4. Press to select your country or region, then press OK.


  2. Determine the type of telephone service you have, and connect your printer accordingly.

    IMPORTANT: Use the phone cord that was provided with the printer. If you use any other phone cord, you may not be able to send or receive faxes successfully.

    • Standard telephone service — telephone service that uses dedicated telephone wiring to transmit only phone signals

    • Cable telephone service — telephone service that is delivered by a cable television service

    • Internet telephone service (Voice-Over-Internet-Protocol or VOIP) — telephone service delivered by an Internet provider


      If you have Standard, Cable, or Internet telephone service, connect one end of the phone cord into the LINE IN port on the back of the printer and the other end into the wall phone jack.



    • Digital subscriber line (DSL) — telephone service that uses the wires of a local telephone network to transmit digital data over cables


      Connect one end of the phone cord into the LINE IN port on the back of the printer and the other end into the DSL filter (available from your DSL provider), which is connected to the wall phone jack.

      NOTE: You must use a DSL filter to transmit fax signals properly to your printer.




  3. Determine whether your phone line is shared or dedicated.

    • A dedicated phone line is one that has only this printer and no other devices connected to it. If you have a dedicated line, connect your printer as shown for step 2 above.

    • A shared phone line is one that has several devices connected to it, such as a phone and/or answering machine as well as the printer. If you have a shared line, connect your printer in one of the following ways, based on the devices you have connected to the same phone line.


      If you share the line with an answering machine or telephone:

      1. Connect one end of the phone cord that came with the printer into the LINE IN port on the back of the printer.

      2. Connect the other end of the phone cord into either a wall phone jack or a DSL filter, depending on the type of telephone service you use (see step 2 above).

      3. Connect one end of the phone cord for your answering machine into the LINE EX port on the back of the printer.

      4. Connect the other end of the phone cord into the answering machine or telephone.

        NOTE: If you have an answering machine, set the number of rings to answer on the printer to a higher number than the rings to answer for the answering machine ().




      If you have an answering service :

      If you have an answering service that uses a computerized system for recording messages remotely for the same phone line that you use for your all-in-one printer, then you can set up a distinctive ring to receive faxes automatically ().

      If you do not set up a distinctive ring, you can still receive faxes manually (Receiving a fax manually ).

Setting fax options

Before sending or receiving faxes, set up the fax options.

To set up fax options:

  1. Press Home.

  2. Press to select Fax Settings, then press OK.

  3. Press or to select an option, then press or to change the setting.

    Fax Option Settings Description

    Fax Sender Information

    --

    This information appears on the faxes you send.

    Enter the fax sender name (your name), your fax number, and your phone number (Using the numeric keypad on the control panel to enter text); press OK to save.

    Rings to Answer

    1 to 6 (default is 4)

    The number of times that your phone will ring before the fax picks up the call.

    If you use a dedicated phone line for your printer, set the Rings to Answer to any setting. If the printer shares the phone line with an answering machine, set the Rings to Answer to a higher number (5 or 6) than the rings to answer for the answering machine (typically 4 rings). This allows the answering machine to pick up phone calls. The printer will monitor the line after the answering machine picks up, and, if set to Auto Answer, will detect an incoming fax and receive it.

    Redial if No Answer

    Yes (default) / No

    If the number you call is busy, the printer will redial the number once automatically.

    Busy Redial Attempts

    0 to 12

    (default is 5)

    The number of times that the fax will attempt to redial a busy number.

    Disable Call Waiting

    No (default) / Yes

    If you have call-waiting service on your phone line, you can disable it so that an incoming call does not interrupt your fax transmission.

    Select Yes to disable call waiting, then enter the call waiting disable code (below).

    Call Waiting Disable Code

    *70 (default)

    The printer automatically dials the call waiting disable code before dialing the number to which you are sending a fax. This code disables call waiting for the duration of the fax, preventing incoming calls from interrupting your fax transmission.

    The usual code to disable call waiting is the default *70. If the call waiting disable code is different in your area, press OK, then press to erase the current code. Use the keypad to enter the correct code, then press OK.

    NOTE: You must enable call waiting manually after your fax transmission.

    Distinctive Ring

    Any ring (default) / Single Ring / Double Ring / Triple Ring

    This service, available from most phone companies, adds multiple phone numbers to one phone line. Each phone number has a distinctive ring pattern (single, double, or triple ring) to let you know which number is ringing.

    Select the ring pattern assigned to the phone number for the printer so the printer can receive faxes automatically.

    Fax Speaker

    On (default) / Off

    The fax speaker allows you to hear the dial tone and initial fax tones when sending faxes.

    Print Fax Confirmation Page

    Never (default) / Always / After Failure Only

    The Fax Confirmation Page contains the time and date, the number you called, the number you called from, and whether the transmission was successful.

    Print Fax Settings

    --

    To print the current fax settings, press OK. Load letter or A4 paper, then press Start Black or Start Color.

    Print Fax Cover Page

    --

    The Fax Cover Page shows the date and headings for To and From information for your fax. Use this cover page, if needed, when sending your fax.

    To print a Fax Cover Page, press OK. Load letter or A4 paper, then press Start Black or Start Color. (The Fax Cover Page is black and white.)

    Print Fax Activity Log

    --

    The Fax Activity Log contains information (date, time, duration, to/from, number of pages, and more) about the last 30 faxes sent and/or received.

    To print a Fax Activity Log, press OK. Load letter or A4 paper, then press Start Black or Start Color.

    Dialing Mod e

    Tone (default) / Pulse

    Determines how the printer dials a fax number.

    Tone dialing (the more common method) uses tones to dial a phone number. It is faster and more reliable than pulse dialing, which uses a series of pulses to dial a phone number.

    Traditionally, pulse dialing was used by rotary phones; tone dialing is used by touch-tone phones.

    Error Correction

    On (default) / Off

    Error correction is applied only when sending black-and-white faxes. It reduces the loss of data, which can occur on poor phone lines.

    Error correction increases the send time on poor phone lines, but the transmission is much more reliable. (Error correction does not apply to faxes being received. )

Setting the answer mode (auto answer or manual)

The default setting is for Auto Answer to be on. When Auto Answer is on, the printer picks up all incoming faxes automatically. The green Auto Answer LED is lit when Auto Answer is on.

To answer calls manually, turn off Auto Answer by pressing the Auto Answer button so that the green LED is off. (Receiving a fax manually )

Working with the phonebook

You can enter up to 60 fax numbers in the phonebook.

You can create and manage the phonebook from the printer LCD, or if connected to a computer with WINDOWS OS, you can use Home Center Software.

Opening the phonebook

Open the phonebook in one of several ways:

  • Press and hold Phonebook for one second.

  • Press and hold Fax for one second.

  • Press Home, then press to select Send Fax, then press OK.

When the phonebook opens, either Edit Phonebook or Fax Options is selected and appears at the top of the menu.

Adding a new phonebook entry

To add a new phonebook entry:

  1. Open the phonebook (Opening the phonebook).

    NOTE: If Fax Options appears and is selected, press OK.

  2. Make sure Edit Phonebook is selected, then press OK.

  3. Make sure Add New Entry is selected, then press OK.

  4. Make sure Number is selected, then press OK.

  5. Use the numeric keypad on the control panel to enter a fax number, then press OK.

  6. Press to select Name, then press OK.

    The alphanumeric keyboard appears on the LCD.

  7. Enter a name using either the alphanumeric keyboard (Using the alphanumeric keyboard on the LCD) or the numeric keypad (Using the numeric keypad on the control panel to enter text).

  8. When you are finished entering a name, press and to select DONE on the LCD, then press OK.

  9. Optional: Assign a Quick Dial number.

    Set up your ten most frequently used fax numbers as Quick Dial numbers. You will be able to dial them quickly, and they will be displayed at the top of your phonebook.

    1. Press to select Quick Dial, then press OK.

    2. Using the numeric keypad on the control panel, enter a number from 0 to 9, then press OK.

  10. Press to select DONE, then press OK.

Editing a phonebook entry

To edit a phonebook entry:

  1. Open the phonebook (Opening the phonebook).

    NOTE: If Fax Options appears and is selected, press OK.

  2. Make sure Edit Phonebook is selected, then press OK.

  3. Press to select Edit Entry, then press OK.

  4. Press to select the entry you want to edit, then press OK.

  5. Press to select the field you want to edit, then press OK.

  6. Use the alphanumeric keyboard (Using the alphanumeric keyboard on the LCD) or the numeric keypad (Using the numeric keypad on the control panel to enter text) to make your change(s).

  7. Press to select DONE, then press OK.

Deleting a phonebook entry

To delete a phonebook entry:

  1. Open the phonebook (Opening the phonebook).

    NOTE: If Fax Options appears and is selected, press OK.

  2. Make sure Edit Phonebook is selected, then press OK.

  3. Press to select Delete Entry, then press OK.

  4. Press to select the entry you want to delete, then press OK.

  5. To delete the entry, press OK.

    The entry is deleted from the phonebook.

  6. Repeat steps 4 – 5 to delete more entries; when you are finished, press Back or Cancel.

Using the numeric keypad on the control panel to enter text

The number keys on the numeric keypad represent a number and several characters. For example, the number 2 key also represents the letters A, B, C and a, b, and c. You must press the 2 key multiple times to enter a corresponding letter. For example, to enter the letter "B", press the 2 key three times; to enter the small letter "b", press the 2 key six times.

If you need to use the same key for more than one letter in a row (for example, to type "Cab"), you need to pause between letters. To type "Cab", press the 2 key four times to enter "C", then pause 10 seconds; press the 2 key five times to enter "a", then pause 10 seconds; and press the 2 key six times to enter "b".

Note that the Symbols (*) key and the Space (#) key also cycle through several different symbols when you press the key multiple times.

To make a correction to your entry, use the BKSP (backspace) key on the alphanumeric keyboard on the LCD (Using the alphanumeric keyboard on the LCD).

Using the alphanumeric keyboard on the LCD

The alphanumeric keyboard appears on the LCD when you need to enter text. Use this keyboard to enter numbers and symbols as well as text.

To use the alphanumeric keyboard:

  • Press , , , or to select the letter, number, or symbol you want, then press OK.

  • To switch between capital letters and lowercase letters, select abc/123 or ABC/123 on the LCD, then press OK.

  • To switch to symbols, select !@#, then press OK; to switch back to letters and numbers, select abc/123, then press OK.

  • To erase a character you entered, select BKSP, then press OK.

  • When you are finished entering text, select DONE, then press OK.



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